If you take notes or ‘minutes’ in meetings, and then struggle to work out what the hell you’ve written down, these tips might help you.
1. Write Clearly – ideally under agenda items, the clearer your minute taking notes, the easier it will be to write them up later.
2. Sit With the Action – Dont sit in the background, you need to be able to see the chairperson’s reactions when taking minutes
3. Find a style of note taking that is right for you, use a table plan (notes based on where people are sitting), pattern plan (like a spider diagram, which follows the ‘flow of the meeting’. You might also want to consider your method, do you have to write or could you type with a laptop/tablet?
4. Annotating and Numbering – Will help you to easily access to the meeting information. You can use a system that suits you, it might be related to the agenda items, or simply the order in which the items were discussed. Keep it as simple as possible!
5. Writing up minutes – Remember the ABC of Minute Taking:
The best writing styles are based in 3 principles ABC.
Say what you mean
Good punctuation – how to read it out aloud.
Using the active rather than passive to avoid ambiguity.
Be consistent in terminology.
Short simple words.
Short paragraphs – whenever the topic changes.
Don’t assume a “commercialised” writing style.
Only use jargon in the rightful place.
Check that the progression is logical.
Start by making the topic and purpose clear.
Finish by making it clear what happens next.
Check for ambiguity from the reader’s point of view.
Minute Taking – Help and Support
Need more help and advice? Ecom Learning Solutions is a leading provider of Minute Taking Courses in Cardiff, South Wales, our next course is taking place on 19th July 2013. Call us for more information and booking.
We are also able to provide Minute Taking courses and a wide range of other courses at company premises across the UK. Visit training.ecomlearning.co.uk for more information, or contact us on 02920 440010.