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Tips and Tricks Keyboard Shortcuts Touch Typing Word Processing with MS Word Spreadsheets with MS Excel Databases with MS Access MS Office
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Keyboard Shortcuts

Using keyboard shortcuts can help improve your workflow by speeding up a number of common tasks. They can perform the same function as a number of mouse clicks, very useful if both your hands are already on the keyboard.

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General keyboard shortcuts

The shortcuts below are some of the most common, which can be used in many Microsoft Windows based software applications.

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  • Open

    – CTRL + O

  • Save

    – CTRL + S

  • Print

    – CTRL + P

  • Select All

    – CTRL + A

  • Find

    – CTRL + F

  • Go To

    – CTRL + G

  • Cut

    – CTRL + X
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  • Copy

    – CTRL + C

  • Paste

    – CTRL + V

  • Undo

    – CTRL + Z

  • Bold

    – CTRL + B

  • Underline

    – CTRL + U

  • Italic

    – CTRL + I
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The Windows key

Windows KeyThis key can usually be found on the bottom left hand side of a standard keyboard.
The Windows key has a number of uses:

  • WK — open the Start Menu
  • WK+D — show the Windows Desktop, press second time to restore previous window positions
  • WK+M — minimise all windows
  • WK+Shift+M — re-open/restore minimised windows
  • WK+E — open Windows Explorer
  • WK+Tab — select items on the Windows Taskbar (not dissimilar to Alt+Tab)
  • WK+F — open the Windows Search feature
  • WK+R — open the Run dialogue box
  • WK+Pause/Break — open the System Properties dialogue
  • WK+B — select first item in the Windows Notification Area
  • WK+F1 — open Windows Help
  • WK+L — lock the Desktop or switch users
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Deleting files

Deleting a file usually sends it to the Recycle Bin, from where it can be restored or permanently deleted at a later time.

To permanently delete a file straight away, avoiding the Recycle Bin, press Shift+Del.

Note: you will not be able to recover permanently deleted files without the use of advanced specialist software — so be sure you don't want the file before deleteing it.

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Function keys

  • F1 — Help on the active window or selected item
  • F2 — Rename the selected item
  • F3 — Search for a file or a folder
  • F4 — Display the Address Bar list in My Computer or Windows Explorer
  • F5 — Refresh the active window
  • F6 — Cycle through the screen elements in a window or on the desktop
  • F10 — Activate the menu bar in the active program
  • F11 — Enter full screen mode in most web browsers
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